day of coordinator services

Day of Coordination Services

Briscoe Manor offers a unique Day of Coordination service package with your venue rental agreement. Not only are you hosting your event with one of the premier event facilities in the Houston area, but you are also reserving a Day of Coordinator and their professional services for your peace of mind. Your assigned Day of Coordinator will be the first person to greet you as you arrive at Briscoe Manor on the Wedding Day and will be the last one you hug before you leave. One of the hallmarks of Briscoe Manor is our signature style of service and warm Texas hospitality—guidance from the smallest detail to the biggest concern…

Day of Coordination

  • Offer preferred vendor listing for third party services (i.e. floral, cake, photo, etc…)
  • Assistance in contacting and booking Outside Providers (third party services)
  • Provide bride, groom and two guests with invitation to private tasting and vendor expo
  • Assistance in scheduling catering consultation and confirming payment schedule with caterer
  • Create customized floor plan and setup notes based on event style and needs
  • Assist with gathering all details to create Wedding Ceremony & Reception template – bridal party processional notes, special songs or traditions, etc…
  • Create timeline of events for vendors, bridal party, ceremony and reception flow – be sure your scheduled events meets your rental agreement with venue and catering service
  • Provide ceremony program templates and assists with creating the order of ceremony, processional details and reserved pew seating
  • One week prior to event, call and confirm Outside Providers arrival times and setup details
  • Coordinate and direct rehearsal and ceremony
  • Provide Onsite Bridal Emergency Kit
  • Manage all event setup and breakdown
  • Check in and out of all Outside Providers
  • Execute event timeline and production details
  • Assist with pinning personal floral for bridal party and family
  • Welcome all guest and assists with directing late arrivals into ceremony area
  • Gather all ceremony attendees, bridal party and officiate for processional line up and assist with signaling everyone for ceremony
  • Gather wedding party and family members for post ceremony photos with photographer
  • After photos and before grand entry, will bustle wedding dress and coordinate pre reception drinks and appetizers with caterer for bride and groom (private time)
  • Make copy of Marriage License for BM file and one copy for client (i.e. honeymoon)
  • If needed, assist MC with bridal party line up and introductions for special guests (i.e. parents)
  • Manage reception floor and behind the scene details during dinner and dancing
  • During reception, will load wedding gifts and inventory items (if not being used) into pre designated vehicle
  • Collect cake accessories/rentals and top layer of cake to load with gifts
  • Confirm that all client belongings are safely packed and loaded in designated vehicle (i.e. bride and grooms departure vehicle or parents of bride or groom).
  • Coordinate ―To Go food for bride and groom departure vehicle
  • Assist MC with coordinating all guests to exit once event concludes for departure farewell
  • Follow up with client post event (one week) to ensure client received all belongings and proceed with
  • closing file